The Teachers Service Commission (TSC) has moved leave application process for teacher leaves to an online module.
According to the Commission, this is part of its strategic plan 2019 to 2023 aimed at improving service delivery to employees and stakeholders.
“To achieve this goal, the Commission has successfully automated the leave application and approval process and migrated the same to an online system. To this end, there will be no manual application for all types of leaves effective 1st December 2021,” said Nancy Macharia.
All teachers on TSC payroll, including interns are required henceforth to apply for leave using the online platform.
Teachers who have trouble applying for the leaves have been asked to consult services of the Commissions ICT field officers in their counties.
For now the following nine type of leaves have been put online;
1. Sick Leave
2. Annual Leave
3. Compassionate Leave
4. Paternity Leave
5. Maternity Leave
6. Study Leave
7. Special Leave
8. Adoption Leave
9. Spouse of Diplomat Leave
(1) A teacher in the employment of the Commission shall be entitled to a maximum of thirty days leave with full pay in respect of each calendar year worked irrespective of the terms and conditions of service.
(2) Annual leave shall only-
• (a) be taken during school holidays; and
• (b) not be accumulated to be carried forward from year to year.
• 110. An application for annual leave shall be made-
• (a) during school holidays; and
• (b) in the manner set out in Form N under the Twenty Seventh Schedule ;
(1) A teacher who on account of illness, is unable to attend to the duties assigned by the Commission as required, shall apply for Sick leave to the Commission through the Head of institution in the manner set out in Form P under the Twenty Eighth Schedule.
(2) An application for sick leave shall be forwarded to the Commission not later than forty eight hours where the teacher attended hospital as an out- patient and not later than seven days where the teacher is an in-patient.
(3) A head of institution shall forward a teacher’s application for sick leave with the relevant medical documents to the sub county director; and
(4) Where the teacher is unable to apply for sick leave in person due to the nature or extent of sickness, the head of institution shall inform the sub county director in writing within fourteen days;from the date of receiving information of the sickness
(1) A head of institution who on account of illness, is unable to attend to the duties assigned by the Commission as required, shall apply for sick leave to the Commission through the sub county director in the manner set out in Form P under the Twenty Eighth Schedule
(2) An application for sick leave by a head of institution shall be forwarded to the Commission not later than forty eight hours where the head of institution attended hospital as an out- patient and not later than seven days where the head of institution is an in-patient
(3) The sub county director shall forward a head of institution’s application for sick leave with the relevant medical documents to the County Director.
4) Where the head of institution is unable to apply for sick leave in person due to the nature or extent of sickness, the sub county director shall inform the county director in writing within fourteen days from the date of receiving information of the sickness.
(1)The Commission may approve sick leave for a teacher in any period of twelve months continuously, which sick leave may be granted-
• (a) for a maximum period of three months with full pay;
• (b) on half pay for a further three months where the sickness extends beyond the third month; and
c) without pay where the sickness extends beyond six months until the teacher resumes duties.
(2) The Commission shall, where a teacher applying for sick leave is serving on contractual terms for a period not exceeding one year, grant sick leave-
• (a) for a maximum period of ﬁve years from the date of ﬁrst appointment;
•(b) seeks to undertake a postgraduate diploma or postgraduate degree; and
•(c) has demonstrated a good record in performance.
(2) A teacher who intends to apply for a scholarship shall apply through the Commission if the teacher meets the conditions of the study leave policy stipulated and these Regulations.
(3) The Commission may grant study leave without pay to a teacher who
The leave under paragraph (l) shall be for a period of time not exceeding thirty days and shall state in writing the reasons for the leave.
(3) The Board of Management shall not have the power to send a teacher on compulsory leave.
•137. A teacher in the employment of the Commission shall not spend leave outside Kenya without written permission from the Commission.
(1) The Commission shall observe public holidays as stipulated in the Constitution, national legislation or any other day as may be gazzetted by the Government;
(2) Idd-Ul-Fitr holiday will be observed on the 30th day from the date of commencement of Ramadhan or the 1 day of the next month, which will be gazzetted by the Government;
(3) The Commission shall recognize as Public Holidays, Iddul-Adha and Diwali for teachers belonging Islamic faith and Hindu faith respectively.
• This part provides for the various categories of leave that the Commission may grant to a teacher and outlines the conditions and procedure under which leave may be approved.
The Commission may not grant leave to a teacher on account of exigencies of duty at the institution.
leave without pay to a teacher where in the opinion of the Commission the teacher has a proven case of exceptional hardship.
(2) A leave of absence under this regulation-
• (a) shall not exceed three months;
• (b) shall be granted by the Secretary in person only once within a calendar year; and
• (c) may be extended at the discretion of the Commission.
(3) An application for leave of absence on compassionate grounds or in exceptional hardship shall be made to the Commission in writing through the head of institution.
(1) The Commission may grant unpaid leave to a teacher whose spouse is in diplomatic service during the period the spouse is on assignment of duty outside Kenya.
(2) An application for leave by a spouse of a person in diplomatic service shall be made to the Commission in writing and shall be accompanied by relevant documentation.
(3) A spouse of a person in diplomatic service shall apply to for posting one month before the end of assignment of duty.
(1) The Commission may grant special leave with pay to a teacher who has been selected and appointed to attend a meeting, conference, workshop, study tour or seminar for a duration not exceeding three months where in the opinion of the Commission, the participation of the teacher is of national or public interest or is relevant to education and the teaching service.
(2) An application for Special Leave shall be made to the Commission in writing and shall be accompanied by the relevant documentation.
(1) The Commission may grant special leave with full pay to a teacher who is selected to represent Kenya in national, regional or international events for the necessary period of training and subsequent participation in the sport.
(2) An application for special leave for sports persons shall be made to the Commission in writing and shall be accompanied by the relevant documentation.
Compulsory leave with full pay
(1) The Secretary may in person, send a teacher on Compulsory leave with full pay to allow for investigations into allegations against the teacher
Permission to be Absent from Duty
(1) A teacher who is unable to attend to the duties assigned by the Commission as required, shall apply in writing to the head of institution for permission to be absent from duty.
(2) Permission to be absent from duty may be granted by the head of institution in writing and may only be granted in accordance with the provisions of this Code.
(3) A head of institution shall apply for permission to be absent from duty to the sub- county director.
(4) A teacher who is absent from duty without permission granted in writing as provided in this regulation shall have committed a gross breach of these Regulations and such absence may be without pay and may result in interdiction or any other disciplinary action.
Shall be given to male and female teachers who want to adopt a child.
Spouse of Diplomat Leave
Shall be given to teachers who are spouses of Diplomats like Ambassadors.