When one is seeking for employment in Kenya, you will be required to provide your academic credentials so as to prove to the panel you qualified. One of the documents you will present to the panel during interview is the KCSE and KCPE certificate. You will only get these documents once you are through with the course and sit for a National Exam that’s (KNEC.)

These documents are very crucial hence should be kept  safe. For example those who have trained to be teachers you will be required to present them to the panel failure to will lead to disqualification. Even if you sat for KCSE three times you will be compelled to produce all of them.   Therefore make sure you keep them safe.

However, if you loose any of these documents don’t be worried simply because in this article we will give you a step by step procedure of getting another one offered by KNEC.

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Before proceeding to apply for a replacement, you need to note the following:

  • Currently, KNEC currently replaces certificates of the years 1981-2016 and takes about 60 days to process.
  • Processed certificates MUST be collected within 2 years from the date of application by the owner.
  • In the case a child is still below the age of 18 years he/she should be accompanied by one of the parents when going to apply for the replacement.
  • A person only has one chance to replace his/her KNEC certificate which means you cannot replace again after one successful replacement.

Requirements for Replacing a Lost KNEC Certificate

You must ensure you have the following details and they must be accurate   before proceeding to apply for replacement

  1. Your name
  2. Your School/college/examination center
  3. Name of examination and year you sat for the exams
  4. Your Full index number
  5. Your National ID/passport number/birth certificate
  6. Your address, telephone number, faxes number, email address
  7. Your signature
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Documents you must process for you to replace a lost KNEC Certificate 

  • Copy of certificate(s) or result slip(s)
  • Police abstract indicating loss of the certificate(s) these MUST be original copies
  •  Recommendation letters addressed to KNEC

These letters must be original copies and should come from the head teacher or principal of the school attended and From CDE/DEO for private candidates or those whose schools have closed down. Another letter should be from your employer (where necessary)

  • Sworn legal affidavit on identity of applicant – ORIGINAL COPY
  • Copy of national ID/passport/birth certificate


  1. Names on national ID must tally with those used during the examination.
  2. Applicants who have legally changed their names must attach the legal documents used to change the name.
  3. KNEC bank deposit slip is available in the following banks: (Equity, Co-operative bank of Kenya, National bank of Kenya and Kenya Commercial Bank) – Original copies required
  4. Payment of the replacement certificate involves a non-refundable fee of kshs.5800 per certificate
  5. KNEC does NOT accept cheques.
  6. Deposit bank slips MUST be presented within 12 months from the date of deposit.
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If you have secured all the above details and relevant documents stated above, download and fill the KNEC CERTIFICATE REPLACEMENT FORM carefully attach it to the required documents and send it to the postal address below:

Mtihani House Contacts and Location
Council secretary/Chief Executive,
Kenya National Examinations Council,
P.O Box 73598-00200,
City Square, Nairobi.

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